| Description: | OVERALL DESCRIPTION OF JOB SCOPE AND RESPONSIBILITIES: The Human Resources Payroll Specialist is responsible for the bi-weekly and weekly payroll processes for all employees at the company. The HR Payroll Specialist maintains and updates the HRIS, and performs a variety of other Human Resources tasks.
RELATIONSHIPS: This position reports to the Director of Human Resources, retains relationships with peers and all other departments within the company, and maintains relationships with vendors.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Please note that the essential job functions listed here are not all-inclusive, rather they indicate the types of activities normally performed by this position and, therefore, may be modified and revised. Other duties may be required and assigned from time-to-time.
HRIS AND PAYROLL ADMINISTRATION
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Maintains the HRIS, ensuring accurate data entry of the employee record and updates including taxes, allocation coding, benefit eligibility, ACA status, payroll deductions, address changes, calculations of Earned Time, performance review records, etc.
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Maintains allocations for divisions and departments to ensure proper billing of wage liabilities. Frequent internal auditing necessary.
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Performs weekly and bi-weekly payroll processing. Payroll entry on general ledger spreadsheet. Enter checks into the accounting system. May include WHD reporting for prevailing wage construction project employees as needed.
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Process employee terminations ensuring appropriate submission of separation of employment documentation, return of company property, timely benefit termination, final insurance premium and earned time calculations, and proper filing of termed personnel/benefit files, I-9 and other documents.
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Calculates and processes quarterly property bonuses. Assists with annual property bonuses.
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Stays current on payroll laws, taking classes and training as needed. Troubleshooting payroll processing and systems issues, including adherence to new health reporting laws.
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Handles year-end payroll compliance.
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Manages state unemployment rate and quarterly tax statement submission for all states of business.
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Updates the Gorman Intranet site with new hire information.
HUMAN RESOURCES ASSISTANT
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Processes new hires, employment changes and terminations in Vision LMS.
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Completes all employment verifications including weekly unemployment wage reports.
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Assist with the preparation and set-up for onboarding.
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Other duties as assigned by the Director of Human Resources.
JOB QUALIFICATIONS:
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Associates or Bachelor’s degree in Human Resources, Business Administration, Accounting, or similar degree, or equivalent experience required.
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Two to three years of Payroll and Human Resources experience. Experience processing payroll using an HRIS.
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Strong skills working with numbers and strong data entry skills.
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Excellent organizational skills with high attention to detail.
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Effective verbal and written communication skills. Excellent interpersonal skills.
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General knowledge of various employment laws and practices.
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Able to exhibit a high level of confidentiality.
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Intermediate experience with MS Office products including Excel, Word, Outlook, etc.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
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The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, bend, lift, stoop, kneel, crouch, reach, handle, write and operate standard office equipment and telephone. The employee regularly communicates with employees and vendors. The employee is frequently required to move about and reach for items. The employee may occasionally lift and/or move up to 30+ pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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Environmental/Atmospheric Conditions.
While performing the duties of this job, the employee will endure primarily inside office conditions.
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