POSITION SUMMARY

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Participate in labor management relations.  Interpret City policies, state and federal statutes and collective bargaining agreements.  Participate in collective bargaining, contract administration and related research. Counsel supervisors and employees in regard to these guidelines and ensure that the appropriate course of action is taken in all personnel activities.  Counsel supervisors and employees on methods of dealing with employment relations situations and work performance problems.  Perform investigations in response to formal complaints of sexual harassment and other issues.  Prepare reports as necessary.  Inform the Director of employment relations problems and concerns. Administer employee grievance procedures including mediation / arbitration if necessary.
• Interview, select, train, establish and evaluate performance standards, motivate staff, assign work, and directly supervise all activities in Human Resources, Organizational Development, Benefits, and Safety & Risk Management.
• Develop, monitor and assess budgets for Human Resources, Safety, Insurance, Police & Fire Commission, and Health Insurance. Manage and approve all transfers and expenditures for those budgets.
• Evaluate requests by supervisors and employees for promotion and/or transfer and make recommendations for these actions.
• Communicate classification policies and procedures to supervisors and employees.  Perform position audits and recommend the appropriate classification and personnel transactions to the Director.  Write justifications and turndown letters.  Coordinate classification surveys and recommend reallocations to the Director.
• Monitor and assist supervisors in making changes in position duties resulting from departmental reorganizations.  Ensure that the proper classification levels of employees are maintained. Assist the supervisors and staff in writing position descriptions.
• Analyze position descriptions for new, altered and vacant positions to determine the appropriate classification, pay grade and FLSA status.  Recommend findings to the Director. 
• Analyze staffing requests and advise supervisors and department heads on logical assignment of duties.  Consider issues such as succession planning. Confer with supervisors regarding recruitment options and methods.
• Disseminate information about the City process of recruitment and selection of employees, transfer procedures, and promotional opportunities. Administer union contractual posting procedures by announcing represented position vacancies.
• Write job announcements and advertisements for vacant positions.  Respond to inquiries about the selection process. 
• Coordinate the interview process by screening applications for supervisor review. Ensure equal opportunities and affirmative action (AA) for a balanced workforce by consulting AA plan and augmenting pool of applicants selected for interview, as necessary. Establish interview panels, dates and provide wage and probation information to supervisors and applicants. Develop, formulate, and coordinate assessment centers working with appropriate departments.  Assist supervisors in the development of questions for interviews.  Ensure legality and appropriateness. Monitor and/or participate in interviews as necessary.
• Manage the staffing background check program.
• Direct the hiring of seasonal employees.
• Oversee the preparation of staffing paperwork including appointment and rejection letters to ensure accuracy.
• Manage workforce reduction to minimize the number of actual layoffs by relocating employees in affected positions.  Counsel employees on re-employment options.
• Establish, implement and evaluate human resource development plans in compliance with City goals and objectives.
• Review, update, formulate, and direct the administration of City personnel plans, policies, procedures and regulations.
• Direct all Wage, Salary and Fringe Benefit administration programs.
• Draft policy updates as necessary for Director review and implementation.
• Evaluate/assess contracted service providers and make recommendations for changes as appropriate.
• Serve as Secretary to the Police and Fire Commission.
• Perform other duties as assigned.

REQUIRED MINIMUM QUALIFICATIONS

Education and Experience:

• Bachelor’s Degree in human resources or related field.
• 3-5 years of experience in human resources management.
• 1-3 years of supervisory experience.
• Possess and maintain a valid driver’s license.

Necessary Knowledge, Skills, and Abilities:

• Knowledge of accounting and budgeting practices.
• Skilled in the use of Personal Computers including experience with all Microsoft Office products.
• Ability to prepare and maintain accurate documents and reports.
• Ability to interact effectively with City employees and the public.
• Ability to work with sensitive and confidential information on a regular basis.
• Knowledge of:  Job analysis; performance appraisal and prediction; recruitment and selection; employment relations; classification and compensation; theories, principles, techniques and methods of assessment and evaluation to predict employment performance; training concepts and techniques, AA/EEO, ADA, FMLA, FLSA and other professional standards, laws and principles; presentation techniques, automated HRIS systems, etc.
• Organizational skills.
• Well-developed speaking skills.
• Well-developed writing and interpersonal skills.
• The ability to work in a constant state of alertness and in a safe manner.

TOOLS AND EQUIPMENT USED

PHYSICAL DEMANDS

WORK ENVIRONMENT

SELECTION GUIDELINES